Templates and checklists.
Working documents rather than reading material: AI inventories, risk registers, Annex IV technical documentation, FRIA and DPIA structures, transparency notices, vendor contract clauses and incident response plans. Each template states which Article or Annex it answers to and what a market surveillance authority would expect to see filled in. Use them as a starting structure, not as a substitute for the classification work behind them.
34 guides
Templates
26 guidesSection overview
EU AI Act Templates: Free Documentation Starting Points (2026)
Free EU AI Act templates mapped to the obligation each answers: Annex IV to Article 11, risk register to Article 9, incident report to Article 73, literacy policy to Article 4.
- AI Acceptable Use Policy Template (EU AI Act)An AI acceptable use policy template: the sections to meet Article 4 literacy, respect the Article 5 bans, and handle data and disclosure correctly.
- AI Decommissioning Checklist (EU AI Act, 2026)Retiring an AI system under the EU AI Act: keep Article 12/19 logs and Annex IV docs, update the Article 49 registration, and close out post-market monitoring.
- AI Incident Response Plan Template (EU AI Act)An AI incident-response-plan template: detection, triage, containment, the Article 73 serious-incident report and the deployer Article 26 flag-to-provider.
- AI Literacy Policy Template: EU AI Act Article 4A copy-paste AI literacy policy template for EU AI Act Article 4 — purpose, definitions, role-based training, records, review. In force since 2 February 2025.
- AI Model Card Template (EU AI Act, Article 11 / Annex IV)A model card template for EU AI Act Article 11 and Annex IV: intended purpose, training data, Article 15 accuracy, limitations, oversight, GPAI info.
- AI Risk Register Template: Article 9 Column GuideAI risk register template: every column your Article 9 register needs — risk ID, category, scoring, controls, residual risk, acceptance. Dec 2027.
- AI Serious Incident Report Template (Article 73)A fillable AI serious incident report template for EU AI Act Article 73: field-by-field guidance, the 2/10/15-day windows, and who files to which authority.
- AI System Register Template (EU AI Act) 2026Copy-paste AI system register template: 10 columns plus field-by-field guidance, the backbone of Article 11 and Article 12. High-risk deadline 2 December 2027.
- AI Use Policy Template: EU AI Act ComplianceA fill-in AI use policy template covering Article 5 prohibitions, shadow-AI control, Article 14 oversight, Article 50 disclosure, and Article 4 literacy.
- AI Use-Case Intake Form Template (EU AI Act)An AI use-case intake form template to feed your AI inventory and trigger EU AI Act classification (Article 6), role assignment (Article 26) and literacy.
- AI Vendor Due Diligence Questionnaire (EU AI Act)A deployer's AI-vendor due-diligence questionnaire for the EU AI Act: CE marking, conformity, registration, and the questions to ask before you buy.
- AI Vendor Questionnaire Template for EU AI Act Due DiligenceAsk the right questions before onboarding an AI vendor. 35+ questions mapped to Articles 6, 13, 14, 43, 47, 53, 72, 73 — deadline 2 December 2027.
- AI Vendor Risk Assessment Template (EU AI Act)Copy-paste AI vendor risk assessment template: classify, rate and decide go/no-go on third-party AI under the EU AI Act. Art 99(4) fines reach €15M / 3%.
- Annex IV Technical Documentation Template (Art 11)A copy-paste Annex IV technical documentation template covering all 9 content requirements under Article 11, kept available to authorities for 10 years.
- Article 9 Risk Management Plan Template (EU AI Act)An Article 9 risk-management-system plan template for high-risk AI: the continuous lifecycle process, fields to capture, and links to Art 10, 14, 15.
- Bias Assessment Template (EU AI Act, Article 10)A bias and fairness assessment template for EU AI Act Article 10 data governance: protected attributes, metrics, mitigations, special-category data rules.
- Conformity Assessment Checklist (EU AI Act, Art 43)A conformity assessment checklist for EU AI Act Article 43: the steps a high-risk system needs, and when a notified body is required vs self-assessment.
- Conformity Assessment Plan Template (EU AI Act, Art 43)A conformity-assessment plan template: pick the Article 43 route (Annex VI vs Annex VII), map Article 9–15 evidence, sequence the Article 47–49 steps.
- Data Governance Policy Template (EU AI Act, Art 10)A data governance policy template for EU AI Act Article 10: the practices high-risk AI training, validation and testing data must meet.
- Deployer Instructions-for-Use Compliance Record (EU AI Act)A deployer instructions-for-use compliance record for high-risk AI: meet your Article 26 duties — Article 13 instructions, oversight, logs, monitoring.
- EU AI Act Gap Analysis Template (Free Matrix) 2026A free EU AI Act gap analysis template: a copy-paste matrix mapping every obligation (Articles 9-15, 16, 26) to its gap, owner, and the 2 Dec 2027 deadline.
- Free EU AI Act Compliance Checklist TemplatePhase-by-phase EU AI Act compliance checklist. Checkbox items for inventory, classification, high-risk build, FRIA, Article 50, and post-market monitoring.
- How to Build an AI Transparency Notice — EU AI ActStep-by-step: determine Article 50 duties, map provider vs deployer obligations, draft notice content, apply placement rules. Applies 2 August 2026.
- Human Oversight Protocol Template (EU AI Act, Art 14)A human oversight protocol template for EU AI Act Article 14: the roles and fields a high-risk system needs so a person can override and stop it.
- Serious Incident Report Template (EU AI Act, Art 73)A serious incident report template for EU AI Act Article 73: the fields to capture and the deadlines — 15 days, 10 on death, 2 for critical cases.
AI Conformity Declaration
1 guideSection overview
Declaration of Conformity Template — Article 47 & Annex V
EU Declaration of Conformity for high-risk AI: Article 47 and Annex V template, all 7 required fields, worked example, and 10-year retention rules.
AI Incident Response Plan
1 guideSection overview
AI Incident Response Plan (EU AI Act)
Build an AI incident response plan for the EU AI Act: detection, triage, the Article 73 clocks (15/10/2 days), Article 20 corrective action, a RACI and RCA.
AI Inventory Template
1 guideSection overview
AI Inventory Template: Field Guide for EU AI Act Compliance
EU AI Act AI inventory template — every field explained: role, risk tier, Annex III category, GPAI dependency, and key dates. Deadline 2 Dec 2027.
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